February 10, 2009

Record of proceedings

Millersport Village Council met in regular session on Tuesday February 10, 2009 at 7:00 PM in the Municipal Building. In attendance were President Pro Tem David Levacy, Kenneth Brotherton, Gary Matheny, Charles Mesko, James Wright, Fiscal Officer Susan Ramsey and Assistant Fiscal Officer Vincent Popo. Also present were Tom garrison, Paul Smith, Linda Sharmaw, Karen Bergum, Charles Prince, Fire Chief William Yates, Police Chief Randy Lewis, and Street Commissioner Gilbert Arnold. Councilman Paul Detty, Councilman Shane Wise was absent.  

Pledge of Allegiance to the Flag was said and roll call was taken.  

Committee Reports

Councilman David Levacy reported that the Zoning and Planning Commission met on Monday February 2, 2009 and the Zoning regulations are almost completed.  Stacey Boumis of Obetz has worked on the re-writing of regulations for a year.  Next meeting is the first Monday in March.

The boat dock applications are ready to be sent out this week.  Residents will be given the option of making two payments for their dock space; one payment is due in March and the final payment is due in April. 

Old Business

The Walnut Township Trustees have requested from the Fire Department that the Village provide them with a current roster, a duty roster and an equipment inventory. 

Police Chief Randall Lewis reported that his is finished with the Police Department policies and procedures manual.  Chief Lewis distributed stat reports for the months of January and February.  

GGC Engineers is working with Crace Construction on the punch list for the water plant and the grounds.  At the Board of Public Affairs meeting, the board members met with Lawrence Neely and Edward Parish to discuss drainage issues between the village and Neely Farms.  Mr. Parish also explained that ODOT is widening the creek along Millersport road and the fill dirt will be place in the depression along the route of the proposed water line.  The engineers need to work with ODOT to alleviate any potential problems. 

New Business

Representatives from ValTech (Tom Garrison, Paul Smith and Linda Sharmaw) gave a presentation concerning the re-selling of Verizon phone services.  Every bill is a one-line account except water and fire. The savings is estimated at approximately $125.00 per month.  The recommendation was made to invite the department heads into a meeting with Valtech to discuss the switch.  The Village of Baltimore is currently signed on with ValTech.

The Finance committee is to meet on Tuesday, February 17, 2009 at 8:00 pm to discuss disability insurance, the pool, ValTech and personnel. 

Mayor Dean Severance read a letter from Lancaster City prosecutor concerning the contract between the solicitor’s office and the Village of Millersport.  After much discussion, a motion to accept the contract was made by Councilman Gary Matheny and seconded by Councilman Charles Mesko.  All voted yes and the motion carried 5-0.

Gilbert Arnold reported that the windstorm damaged trees at the tot lot and Main Street.  The cost of trimming and removal is $1,412.00.  Council gave the okay to complete the project.  The second item of discussion then revolved around mailboxes and the proximity to the road making it difficult to plow the snow.  Chief William Yates voiced his concerns over fire vehicles and school buses hitting the mail boxes that are too close to streets.  The discussion continued around guidelines and possible solutions by working jointly with the post office.  The third item of discussion involved parking on State Rout 204 from Mill Street to the corporation limits.  The state will put up no parking signs on both sides of the street if we pass an ordinance.  The fourth item of discussion was a contract for street salt in the winter.  The issue is where it will be stored and what will the cost of a storage building.

Gilbert is to draw up numbers to se if it is feasible to store our own salt.  Council agreed that the building project should be down in phases if we pursue the project.  The final item of discussion was the trade in of the lawn mowers.  The trade in cost would be $850.00 per lawnmower.  We would keep them for two years and trade them in again.  It was felt that the cost is approximately what the cost would be for the maintenance of the mowers. 

Resolution 1066 is a resolution lifting the cap on sick hours.  It was tabled and sent to the Finance Committee for discussion. 

Resolution 1067 is a resolution authorizing the sale of surplus goods from the water department.  A motion to suspend the three reading was made by Councilman Gary Matheny and seconded by Councilman Charles Mesko.  All voted yes and the motion carried 5-0. A motion to pass the resolution was made by Councilman Charles Mesko and seconded by Councilman Gary Matheny.  All voted yes and the motion carried 5-0. 

The pool will be discussed at the Finance meeting on Tuesday February 17, 2009. 

Bills were presented for payment as attached. A motion to pay the bills was made by Councilman Charles Mesko and seconded Councilman Gary Matheny. All voted yes and the motion carried 5-0.

A motion to adjourn was made by Councilman Charles Mesko and seconded by Councilman Gary Matheny. All voted yes and the motion carried 5-0.